What We Offer 

Event Strategy

Developing a clear event strategy is the cornerstone of a successful event. At VE, the time is taken to fully understand your objectives, audience, and brand, so together we can create a strategic plan that aligns with your goals. Working together we would set goals, complete an audience analysis and competitor analysis and set KPIs and metrics.​

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Venue Acquisition

Choosing the right venue is key to setting the tone and ensuring the success of your event. VE will assist you in finding a venue that suits your event's size, style, and atmosphere, ensuring it’s well-located and equipped with the necessary facilities. We handle all aspects of venue booking, including negotiating terms, securing permits, and liaising with venue staff to ensure everything is in place well ahead of the event.

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Budgeting

Effective budget creation and management are critical to keeping your event within scope, while still delivering on your vision. VE helps you develop a detailed and realistic budget, and ensures that costs are managed efficiently. This includes providing tracking, updates through the event timeline and financial reporting post event.​

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​Sponsorship Acquisition & Management

Securing the right sponsors is crucial to the success of any event. VE is experienced in identifying targeted potential sponsors, developing tailored sponsorship packages, and managing relationships with key partners to maximise value. We handle the negotiation, communication, and logistics.

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Speaker Acquisition & Management

No matter the type of speaker you require, a thought leader, keynote speaker, or workshop facilitator, VE manages the sourcing, contracting and coordinating of all required speaker.s We ensure all speakers are well-prepared by developing speaker briefs, run sheets and pre-event briefings for session moderators, and ensuring speakers' presentations align with your event's objectives.

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Volunteer Acquisition & Management

Volunteers are often the unknown backbone of a successful event, and VE provides end-to-end management of your volunteer program; including recruitment, ensuring that all roles are filled, training, scheduling, co-ordination and onsite management.​

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Registration Management

A seamless registration process and effective attendee support are vital to creating a positive experience for your guests.

VE manages the registration process, from attendees signing up to generating attendee lists. On the day of the event, VE ensure's smooth check-ins with fully staffed registration desks, efficient badge printing or equivilent check-in process, and easy access to event information. VE also manages any last-minute changes or walk-in registrations seamlessly. 
 

Attendee Management

VE handle all pre-event and onsite attendee enquiries, addressing any questions regarding the schedule, logistics, and event content. The team is available via email, phone, or on-site to provide support and ensure a smooth experience for your attendees.

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Program Coordination

We will help you design and coordinate a compelling event program that aligns with your goals and engages your audience. From curating sessions and workshops to managing timelines and facilitating smooth transitions between activities. VE ensures your event program flows naturally, keeping participants engaged and on schedule. 

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Onsite Communications

Onsite communications are critical to ensuring all stakeholders have the information they need to ensure a successful event. This includes communication between your event staff, volunteers, vendors, other key stakeholders, event signage, and direction; along with and communication required to address any issues that arise on the day.​

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Operational Support

Behind every successful event is a team that ensures everything runs smoothly. VE provides hands-on operational support, managing all logistical aspects, including coordination of suppliers, vendors, event staff, overseeing registration, handling on-site setup, and troubleshooting last-minute issues. ​​

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Marketing Strategy

Our optional event marketing strategy service helps you create and execute impactful events that drive brand awareness, engage your target audience, and achieve your goals. VE works closely with you to develop a tailored event concept, integrate your brand to create an engaging experience, and secure valuable sponsorships. 

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Reporting

With VE's optional post-event reporting, you receive an in-depth, data-driven understanding of how your event performed and how it can be improved for future success. The goal is to equip you with the insights necessary to make informed decisions, optimise your event strategies, and continue delivering impactful experiences for your audience.