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Our Process

At Visionary Events, we understand that event planning can quickly become overwhelming; especially when you're juggling other priorities. That’s why our process is built around one key goal: to relieve the stress and bring a sense of calm and clarity to your planning journey.

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From the moment you reach out, we aim to make things easier. It starts with a scoping meeting where we get to know you, your goals, and your vision. From there, we create a tailored proposal that outlines how we’ll bring it all to life. Once accepted, we take the reins, managing everything from venue sourcing and budgeting to timelines, logistics, and creative direction. You’ll always know what’s happening, without having to chase details or worry about what’s next.

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Communication is at the heart of our process. We keep things transparent and collaborative, so you’re supported but never overwhelmed. We’re here to answer questions, solve problems before they arise, and offer guidance when decisions feel uncertain.

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By handling the moving parts and thinking ahead, we create space for you to focus on what matters most and allow you to simply be present in the moment. Our aim is to make your event feel as effortless as it is impactful.

Quote request & scoping meeting

Proposal provided by VE

Acceptance of proposal & organisation of 1-hour briefing meeting

Event specific timeline and strategy provided within 3 weeks of initial meeting

Post-event briefing scheduled maximum 2-weeks post-event

Final pre-event briefing set minimum 2 day prior

Draft run sheet/schedule provided 1 week prior to event

3 weekly 45-minute briefing meetings set in lead up to the event

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